Western Union Executive Assistant in San Francisco, California

Job Title: Executive Assistant

Requisition #: 1804743

Western Union is changing. Yes, we’re the company that moves money around the world quickly and reliably in 200 countries and territories. We are also present in over 510,000 agent locations bringing immense distribution and convenience to our consumers. But we are much more than that. We are a leader in billing and payment processing serving many vertical markets. That means aggressively pursuing biller prospects to provide both electronic billing and payment and walk-in payment services. So if you’re looking for a leading company on the move – and truly one of the most diverse work environments on the planet – then Western Union could be for you.

Right now we are looking for an Executive Assistant located in our San Francisco, CA office.

Job Description andEssential Responsibilities:

  • Manage all meetings and events on behalf of the leader,executing on the leader’s expectations

  • Proactively maintain and coordinate calendars, takinginitiative to schedule meetings/events, and influence others

  • Effectively prepare for and organize all meetings andevents by monitoring attendance, communicating the agenda/expectations,mitigating scheduling conflicts, reserving space to meet, and ensuringthat the leader has all briefing materials

  • Ensure timely set up of all meetings and events(including catering, and technology set-up

  • Demonstrate strong communication skills, businessacumen, and executive presence to enable leader and team success

  • Communicate in a professional manner, maintainingconfidentiality at all times

  • Build business relationships within the department andamong other executive assistants to foster a positive community

  • Coordinate all Travel & Expense activities, whileadhering to budget, on behalf of the executive

  • Schedule travel in an effective and timely manner,ensuring the leader has the proper Visa’s, briefing materials,transportation, and lodging for all business trips

  • Prepare and submit all T&E reports, invoices,purchase orders, and donations in a timely and accurate manner

  • Proactively own miscellaneous travel, supply, andexpense needs for the team

  • Utilize standard business technology to effectivelyproduce and edit analytics and documentation (MS Suite of products)

  • May assist line and staff managers in hiring andtraining new administrative support personnel

  • Is responsible for the purchase of office equipment andsupplies and control inventories

  • May help plan company events, meetings and employeeteam building activities or special projects

Minimum Educational& Experience Requirements:

  • Bachelor's degree in businessadministration desired

  • Experience of supporting seniorexecutives in a large global organization.

  • Experience of handling T&Ereports, invoices, purchase orders, and donations

  • Comfortable in a fast-pacedenvironment with multiple-tasks and projects at hand

  • Self-directed and able to workwithout supervision

  • Energetic and eager to tacklenew projects and ideas

  • Proficient computer skills,including Microsoft Office Suite

  • Able to concentrate on multipleproblems/tasks at once

  • Excellent time management andprioritization skills

Whatit’s like here:

Western Union (WU) is a company on the move! We believe that when money moves, better things can happen. From small businesses and global corporations, to families near and far, or NGO’s in the most remote communities on Earth, WU helps people and business move money globally. We have a rich legacy of innovation, and are continuing to develop new and more convenient ways for our customers to send and receive money through digital, mobile and retail channels. We have a combined digital and retail network that spans over 200 countries and territories. Some companies specialize in cash-based retail money transfer and others play only in digital. We are leaders in both!

Being on the Western Union team means being tenacious and goal-oriented. It means taking risks and quickly finding the path to success. It means having integrity, and finding ways to make things work. It means thriving as part of a diverse, global team of over 10,000 people who are committed to moving money for better. It means being driven to win, and to do work that makes a difference… on a global stage. Sound like you? Apply now!

Inclusionand diversity are fundamental to our culture and success . Achieving our common vision depends on people with diverse backgrounds working together. Who knows; your unique point of view could be the key to our next groundbreaking idea. We’d love to explore that possibility!

Thecompany will provide accommodation to applicants, including applicants withdisabilities, during the recruitment process, in accordance with applicablelaws.